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  1. Home
  2. Wedding expos
  3. Brisbane Wedding Expo
  4. Exhibitor information

Exhibitor information

Brisbane Wedding Expo

Dates, venues and event contacts for exhibitors at every Brisbane wedding expo.

The next date

Key dates, venue details, setup notes, and contact information live here so you can get oriented quickly.

Date
Sunday 20 September 2026
Time
10am – 3pm
Venue
Brisbane Convention & Exhibition Centre, Brisbane, QLD
Full exhibitor information for Sunday 20 September 2026

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

0478 076 017hello@weddingexposaustralia.com

Every Brisbane expo

Each date has its own exhibitor information page with that expo's venue and access notes.

Upcoming

  • Sunday 20 September 2026Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
  • Sunday 21 March 2027Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
  • Sunday 19 September 2027Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm

Previous

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

  1. Bump In

    7:00 AM - 10:00 AM

    Exhibitor setup time

  2. Expo Operational

    10:00 AM - 3:00 PM

    Event open to public

  3. Bump Out

    3:00 PM - 6:00 PM

    Pack down time

We kindly ask all exhibitors to be set up and ready by 9:45 AM so we can ensure a smooth start for everyone. Please note, if you are unable to arrive by this time, your space may need to be reassigned and the exhibitor fee will unfortunately be non-refundable.

Stand specifications

Single Space
3m Length x 2m DepthStandard size
Double Space

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

Interactive floor plan

View your stand location, nearby exhibitors, amenities, and the overall venue layout. The map opens in Canva for the best zoom and navigation experience.

Open floor plan

Use the floor plan to confirm your stand placement before submitting preferences. On mobile, pinch to zoom once the Canva view opens.

Marketing assets

Download & share

Download artwork, social tiles, and promotional graphics to share.

Google Drive folderAll marketing artworkPosters, social tiles, and graphics ready to download and share.
Sunday 28 September 2025
Brisbane's Annual Wedding Expo
Brisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
  • Sunday 16 March 2025Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
  • Sunday 25 August 2024Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
  • Sunday 3 March 2024Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
  • Sunday 30 July 2023Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
  • Sunday 5 March 2023Brisbane's Annual Wedding ExpoBrisbane Convention & Exhibition Centre, Brisbane, QLD · 10am – 3pm
    • 6m Length x 2m DepthDouble width
    Extended Space
    9m Length x 2m DepthPremium size

    Space Only: Our expo features an open-plan design, so stands don’t include walls, shell scheme booths, or partitions. Exhibitors are encouraged to bring their own marketing materials, media walls, and display elements to create a stand that truly showcases their brand and style.

    Optional services & equipment

    • 10AMP Power Board

      $80

    • Furniture Package

      • Trestle table 1.8m x 0.75m
      • 2 x Chairs
      • Tablecloth - Black
      • Set Up of Items

      $50

    Important policies

    One Brand, One Stand
    Each stand is your own space to showcase your business and connect with couples. To make sure everyone gets a fair chance to shine, we ask that stands aren’t shared with other brands. This way, every exhibitor can make the most of their time at the expo!
    Event Etiquette
    To help everyone enjoy the best possible experience, we kindly ask exhibitors to remain within their stand space rather than walking around to distribute materials. Focusing on creating a welcoming, engaging experience at your stand allows couples to connect with you naturally and makes the expo more enjoyable for everyone.
    Category Capacity Limits
    To keep the expo fresh and exciting for couples, we carefully manage the number of exhibitors in each category, including photography, videography, venues, celebrants, and more. This helps ensure a great mix of vendors and allows every business to shine.
    Have Fun and Network
    We aim to create a relaxed and fun expo where couples can meet exhibitors, get inspired, and book for their special day. At the same time, we hope our exhibitors enjoy connecting with each other, sharing ideas, and building valuable relationships.

    Music, food & vehicles

    Musicians & DJs

    • Maximum 15 minutes playtime per hour
    • Low volume to allow conversations
    • Bring own equipment within stand space

    Safety Requirements

    • Fuel tank caps must be locked
    • Minimum fuel in tank
    • Ignition keys removed
    • Hazards on when driving in halls
    • Arrive before 9:00 AM
    • Can exit after 3:00 PM

    Sampling Only

    Food and beverage sampling requires venue approval. Sales are prohibited due to exclusive catering rights.

    Requires Pre-Approval

    • Fireworks and sparklers
    • Dry ice effects
    • Risk assessment required
    • Submit 2 weeks before expo

    Only registered photography/videography exhibitors can promote photo/video services, photo booths, or related materials at the event.

    Vendor directory & social media

    12-month vendor directory listing

    Who Will Be There: All Exhibitors have a 12 Month Listing in the Vendors Directory on the Wedding Expos Australia website. This is our most popular page with attendees searching for vendors prior to the event and post. Check your listing and if you would like to make edits or changes please let us know.

    Social media promotion

    • Facebook posts on event page
    • Promotional content about your attendance
    • Special offers and samples promoted
    • Share your expo content with us

    Recommended suppliers

    • Stand & Display Printing

      Media walls, flags, brochures, stickers

      Easy Signs - easysigns.com.au

    • Courier Services

      Reliable delivery services

      Pack and Send - packsend.com.au1300 668 000

    • Event Staffing

      Professional exhibition staff

      Sidekicker - sidekicker.com/au

    • Event Supplies

      Party hire and wholesale supplies

      Party Hire Group (Sydney/Melbourne)

    • Event Supplies

      Party hire and wholesale supplies

      In Any Event (Wholesale)

    Safety & venue guidelines

    Not permitted

    • Lit candles are not allowed in the venue
    • Leave your furry friends at home - Guide Dogs welcome!
    • Smoking and vaping is allowed in the designated areas.

    Safety requirements

    • All power cords must be tagged and tested
    • Maintain access to fire safety equipment
    • Special Effects - Smoke, Sparkulars and ice machines require prior approval.

    Bridal bag promotion

    Premium Promotion

    I'm Getting Married Bridal Bag Promotion This popular promotion includes 600 copies of your own marketing materials of any shape, size or colour included in the iconic gold "I'm Getting Married" show bags.

    $300

    • The gold bags are FREE and distributed to all attendees at entrance.
    • The attendees can't wait to look and see what is in the bag.
    • Exhibitors are welcome to include any shape, size, or sample that promotes the brand.
    • Distributed to all attendees at entrance
    • Viral and well-loved promotion
    • Any shape, size, or sample accepted

    ⚠️ Security Warning

    Spam Offers of a Database - Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

    Stand preferences

    Submit your stand requirements

    Tell us your setup needs, add-ons, and preference notes so the team can prepare your space correctly.

    Stand preferences close on Sunday 6 September 2026.

    Business name

    Email address

    Notes

    Save preferences