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Wedding Expos Australia

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Visitors talking with exhibitors at a Wedding Expos Australia event

Exhibitor FAQs

What a stand includes, how bump-in works, and the rules of the floor.

What is included in my booking to exhibit?
The area booked is space only, meaning furniture and backing boards are not included. Exhibitors are welcome to bring and set up their own furniture or styling elements within the designated area. The perimeter of your space will be marked with tape to help define its boundaries.
What are the times for the bump in schedule?
Exhibitor bump-in times vary across expos, with larger events sometimes offering a Saturday bump-in. Generally, bump-in is scheduled from 7am to 10am, followed by the expo opening to the public from 10am to 3pm.
Can I choose my stand location?
Yes. A floor plan is published for each expo, and your expo guide carries your stand location, the layout details and all the documentation you need to prepare for the day.
Do you provide attendee contact information?
The attendee database is an exclusive marketing tool provided only to exhibitors, and access comes with an additional fee that can be added to your booking. This enables exhibitors to reach event attendees for targeted post-show marketing and networking opportunities, helping maximise event ROI.
Can I bring promotional materials and giveaways?
Absolutely! Feel free to bring all of your own marketing materials to make your booth stand out. Bowls of lollies and chocolates are also popular and effective for attracting visitors to your space, adding a welcoming and engaging touch to your presentation.
What payment terms do you offer?
We offer flexible payment options including bank transfers and credit card online payment links. Our goal is to make managing your business with us as smooth and convenient as possible.
What happens if I need to cancel my booth?
If, unfortunately, you can no longer join the expo, please note that the $200 deposit is non-refundable and non-transferable. For further details, please refer to the Terms and Conditions.
Do I get a listing in the exhibitor directory?
Yes! When you book with us, you will receive two business listings for 12 months—one on the Wedding Expos Australia website and another on The National Wedding Directory website. These listings provide excellent ongoing exposure and marketing opportunities to help grow your business and connect with engaged couples.
Is there a booking deadline?
Book anytime! However, we recommend booking at least three months prior to the expo date. These expos are very popular and often become fully booked, so we suggest securing your stand as soon as possible to guarantee your spot.
Are there category limits?
Yes, all the expos have category limits to ensure diversity among suppliers. These limits help maintain a balanced range of services and products at each event, preventing any one category from becoming oversaturated and ensuring attendees have a wide variety to choose from.
Can I share a stand?
The One Stand, One Brand policy applies to all expos. This means the business name under which the stand was booked is the only one permitted to promote and display products on that stand. Exhibitors must adhere strictly to this rule to maintain fairness and clarity for attendees. Sharing a stand or promoting multiple brands from one space is not allowed unless the businesses operate under a single registered business name.
Do you have discounts if I book more?
A 10% discount is applied when booking two or more expos within a calendar year. This incentive encourages booking multiple events early and helps exhibitors save on overall participation costs.
Do you print the materials for the Bridal Bag promotion?
The Bridal Bag Promotion includes your own marketing collateral placed inside the bags. This means you have the opportunity to include your branded materials, such as brochures, flyers, business cards, or other promotional items, directly in the bags distributed at the event. This is a great way to increase your brand visibility and connect with attendees through a tangible marketing touchpoint.
Can you help with Visa?
Unfortunately, this is not our specialty, and we recommend contacting a visa support agency to assist with your visa application and requirements.

The full exhibitor terms and conditions set out the binding detail.

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