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  1. Home
  2. Wedding expos
  3. Western Sydney Wedding Expo
  4. Exhibitor information

Exhibitor information

Western Sydney Wedding Expo

Dates, venues and event contacts for exhibitors at every Western Sydney wedding expo.

The next date

Key dates, venue details, setup notes, and contact information live here so you can get oriented quickly.

Date
Sunday 30 May 2027
Time
10am – 3pm
Venue
Western Sydney Convention Centre, Western Sydney, NSW
Full exhibitor information for Sunday 30 May 2027

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

0478 076 017hello@weddingexposaustralia.com

Every Western Sydney expo

Each date has its own exhibitor information page with that expo's venue and access notes.

Upcoming

  • Sunday 30 May 2027Western Sydney's Annual Wedding ExpoWestern Sydney Convention Centre, Western Sydney, NSW · 10am – 3pm

Previous

  • Sunday 19 April 2026Western Sydney's Annual Wedding ExpoWestern Sydney Convention Centre, Western Sydney, NSW · 10am – 3pm
  • Sunday 13 April 2025Western Sydney's Annual Wedding ExpoWestern Sydney Convention Centre, Western Sydney, NSW · 10am – 3pm

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

  1. Bump In

    7:00 AM - 10:00 AM

    Exhibitor setup time

  2. Expo Operational

    10:00 AM - 3:00 PM

    Event open to public

  3. Bump Out

    3:00 PM - 6:00 PM

    Pack down time

Important: Exhibitors must be ready by 9:45 AM. Failure to attend by this time will result in stand removal and no refund.

Stand specifications

Single Stand
3m × 2mStandard size
Double Stand
6m × 2m

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

The floor plan for this expo has not been published yet. The event team will send it before bump-in.

Marketing assets

Download & share

Download artwork, social tiles, and promotional graphics to share.

Marketing artwork for this expo has not been published yet. The event team will share it before the event.

Sunday 10 November 2024
Western Sydney's Annual Wedding Expo
Western Sydney Convention Centre, Western Sydney, NSW · 10am – 3pm
  • Sunday 17 September 2023Western Sydney's Annual Wedding ExpoWestern Sydney Convention Centre, Western Sydney, NSW · 10am – 3pm
    • Double width
    Extended Stand
    12m × 2mPremium size

    Open-plan design: stands do not include walls, shell scheme booths, or partitions. Exhibitors must bring their own marketing materials, media walls, and display elements.

    Optional services & equipment

    • 10AMP Power Board

      Single power connection for your stand

      $80

    • Furniture Package

      Trestle table · Chairs · Tablecloth (white or black)

      $50

    Important policies

    One Brand, One Stand
    Stands are reserved solely for the business that made the booking. Brand cross-over and stand sharing with other businesses is strictly prohibited.
    Event Etiquette
    Respect stand boundaries and avoid walking around to distribute materials. Focus on providing quality experiences at your stand.
    Category Capacity Limits
    Strict limits apply to maintain vendor diversity including photography, videography, venues, celebrants, and other categories.

    Music, food & vehicles

    Musicians & DJs

    • Maximum 15 minutes playtime per hour
    • Low volume to allow conversations
    • Bring own equipment within stand space
    • Maximum 4 musicians per expo

    Safety Requirements

    • Fuel tank caps must be locked
    • Minimum fuel in tank
    • Ignition keys removed
    • Hazards on when driving in halls
    • No refuelling in buildings
    • No engine revving at exhibition
    • Arrive before 9:00 AM
    • Can exit after 3:00 PM

    Food & Beverage Sampling

    Food and beverage sampling requires venue approval. Sales are prohibited due to exclusive catering rights.

    Requires Pre-Approval

    • Fireworks and sparklers
    • Dry ice effects
    • Risk assessment required
    • Submit 2 weeks before expo

    Only registered photography/videography exhibitors can promote photo/video services, photo booths, or related materials at the event.

    Vendor directory & social media

    12-month vendor directory listing

    All Exhibitors have a 12 Month Listing in the Vendors Directory on the Wedding Expos Australia website. This is our most popular page with attendees searching for vendors prior to the event and post. Check your listing and if you would like to make edits or changes please let us know.

    Social media promotion

    • Facebook posts on event page
    • Promotional content about your attendance
    • Special offers and samples promoted
    • Share your expo content with us

    Recommended suppliers

    • Stand & Display Printing

      Media walls, flags, brochures, stickers

      Easy Signs — easysigns.com.au

    • Courier Services

      Reliable delivery services

      Pack and Send — packsend.com.au1300 668 000

    • Event Staffing

      Professional exhibition staff

      Sidekicker — sidekicker.com/au

    • Event Supplies

      Party hire and wholesale supplies

      Party Hire Group (Sydney/Melbourne)

    Safety & venue guidelines

    Not permitted

    • Lit candles (for everyone’s safety)
    • Animals (except guide/therapy animals)
    • Smoking (except designated areas)
    • Open-toe shoes during bump in/out
    • Children under 15 during setup/breakdown

    Safety requirements

    • All power cords must be tagged and tested
    • Closed-in shoes required for bump in/out
    • High-visibility vests during setup/breakdown
    • Keep passageways clear at all times
    • Maintain access to fire safety equipment

    Bridal bag promotion

    Premium Promotion

    I’m Getting Married Bridal Bag Promotion

    $300

    • Distributed to all attendees at entrance
    • Viral and well-loved promotion
    • Any shape, size, or sample accepted

    Beware of Spam Emails

    Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

    Stand preferences

    Submit your stand requirements

    Tell us your setup needs, add-ons, and preference notes so the team can prepare your space correctly.

    Stand preferences are closed

    Preferences are not open for this expo right now. The event team can help — their details are on the Overview tab.