Exhibitor information

Sydney's Favourite Annual Wedding Expo

Sunday 23 August 2026 · Sydney Showground, Hall 4

Everything you need before event day

Key dates, venue details, setup notes, and contact information live here so you can get oriented quickly.

Date: Sunday 23 August 2026
Time: 10.00 - 3.00pm
Venue: Sydney Showground, Hall 4, Sydney Olympic Park, NSW1 Showground Road

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

Before you go

Venue notes

Where the expo is held, and what the venue says about getting in. Bump-in times and stand details are on the Guide tab.

Sydney Showground, Hall 4

1 Showground RoadSydney Olympic Park NSW 2127

Public transport: Bus: Bus routes stop at Sydney Olympic Park Ferry: Sydney Olympic Park ferry wharf Train: Olympic Park Station (short walk to venue)
Parking: Parking available at Sydney Showground. Special event rates apply.

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

Bump In - Sunday
7:00 AM - 10:00 AM
Exhibitor setup time
Expo Operational
10:00 AM - 3:00 PM
Event open to public
Bump Out
3:00 PM - 6:00 PM
Pack down time
Bump In - Saturday
12:00 PM - 4:00 PM

We kindly ask all exhibitors to be set up and ready by 9:45 AM so we can ensure a smooth start for everyone. Please note, if you are unable to arrive by this time, your space may need to be reassigned and the exhibitor fee will unfortunately be non-refundable.

Saturday Bump In Session: open 12:00 PM – 4:00 PM on Saturday 22nd August, in Hall 4.

Stand specifications

Single Stand: 3m Length x 2m DepthStandard size
Double Stand: 6m Length x 2m DepthDouble width
Extended Stand: 9m Length x 2m DepthPremium size

Space Only: Our expo features an open-plan design, so stands don’t include walls, shell scheme booths, or partitions. Exhibitors are encouraged to bring their own marketing materials, media walls, and display elements to create a stand that truly showcases their brand and style.

Optional services & equipment

10AMP Power Board
$80
Furniture Package
- Trestle table 1.8m x 0.75m
- 2 x Chairs
- Tablecloth - Black
- Set Up of Items
$50

Important policies

One Brand, One Stand: Each stand is your own space to showcase your business and connect with couples. To make sure everyone gets a fair chance to shine, we ask that stands aren’t shared with other brands. This way, every exhibitor can make the most of their time at the expo!
Stay in Your Lane: To help everyone enjoy the best possible experience, we kindly ask exhibitors to remain within their stand space rather than walking around to distribute materials. Focusing on creating a welcoming, engaging experience at your stand allows couples to connect with you naturally and makes the expo more enjoyable for everyone.
Category Capacity Limits: To keep the expo fresh and exciting for couples, we carefully manage the number of exhibitors in each category, including photography, videography, venues, celebrants, and more. This helps ensure a great mix of vendors and allows every business to shine.
Have Fun and Network: We aim to create a relaxed and fun expo where couples can meet exhibitors, get inspired, and book for their special day. At the same time, we hope our exhibitors enjoy connecting with each other, sharing ideas, and building valuable relationships.

Music, food & vehicles

Musicians & DJs

Maximum 15 minutes playtime per hour
Low volume to allow conversations
Bring own equipment within stand space

Safety Requirements

Fuel tank caps must be locked
Minimum fuel in tank
Ignition keys removed
Hazards on when driving in halls
Arrive before 9:00 AM
Can exit after 3:00 PM

Sampling Only

Food and beverage sampling requires venue approval. Sales are prohibited due to exclusive catering rights.

Requires Pre-Approval

Vendor directory & social media

12-month vendor directory listing

Who Will Be There: All Exhibitors have a 12 Month Listing in the Vendors Directory on the Wedding Expos Australia website. This is our most popular page with attendees searching for vendors prior to the event and post. Check your listing and if you would like to make edits or changes please let us know.

Social media promotion

Facebook posts on event page
Promotional content about your attendance
Special offers and samples promoted
Share your expo content with us

Recommended suppliers

Stand & Display Printing
Media walls, flags, brochures, stickers
Easy Signs - easysigns.com.au
Courier Services
Reliable delivery services
Pack and Send - packsend.com.au 1300 668 000
Event Staffing
Professional exhibition staff
Sidekicker - sidekicker.com/au
Event Supplies
Party hire and wholesale supplies

Safety & venue guidelines

Not permitted

Lit candles are not allowed in the venue
Leave your furry friends at home - Guide Dogs welcome!
Smoking and vaping is allowed in the designated areas.

Safety requirements

All power cords must be tagged and tested
Closed-in shoes required for bump in/out
High-visibility vests during setup/breakdown
Keep passageways clear at all times
Maintain access to fire safety equipment
Special Effects - Smoke, Sparkulars and ice machines require prior approval.

Bridal bag promotion

Premium Promotion

I'm Getting Married Bridal Bag Promotion This popular promotion includes 600 copies of your own marketing materials of any shape, size or colour included in the iconic gold "I'm Getting Married" show bags.

$300

The gold bags are FREE and distributed to all attendees at entrance.
The attendees can't wait to look and see what is in the bag.
Exhibitors are welcome to include any shape, size, or sample that promotes the brand.
Distributed to all attendees at entrance
Viral and well-loved promotion
Any shape, size, or sample accepted

⚠️ Security Warning

Spam Offers of a Database - Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

Interactive floor plan

View your stand location, nearby exhibitors, amenities, and the overall venue layout. The map opens in Canva for the best zoom and navigation experience.

Open floor plan

Use the floor plan to confirm your stand placement before submitting preferences. On mobile, pinch to zoom once the Canva view opens.

Stand preferences

Submit your stand requirements

Tell us your setup needs, add-ons, and preference notes so the team can prepare your space correctly.

Stand preferences close on Sunday 9 August 2026.

Business name

Email address

Notes