Exhibitor information

Sydney's Annual Wedding Expo

Sunday 8 February 2026 · Randwick Racecourse

This expo has already taken place

The date, venue and contact details for Sydney's Annual Wedding Expo are kept here for reference. For a date you can still exhibit at, see the upcoming Sydney expos.

Date: Sunday 8 February 2026
Time: 10am – 3pm
Venue: Randwick Racecourse, Sydney, NSWAlison Rd, Randwick NSW 2031

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

Where to next

Venue notes

Where the expo is held, and what the venue says about getting in. Bump-in times and stand details are on the Guide tab.

Randwick Racecourse

Alison Rd, Randwick NSW 2031Sydney NSW

Public transport: Bus: Multiple bus routes including 372, 373, 374, 376, 377 service Randwick area. Check TripView for current timetables. Train: Randwick Light Rail - Take the L2 Randwick Line to Randwick Racecourse stop. Direct connection from Central Station.
Parking: On-site parking available at Randwick Racecourse. Additional street parking in surrounding areas. Fees may apply for major events.

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

Bump In
7:00 AM - 10.00 AM
Expo Operational
10:00 AM - 3:00 PM
Bump Out
3:00 PM - 6:00 PM

Stand specifications

Single Stand: 3m × 2m
Double Stand: 6m × 2m
Extended Stand: 9m × 2m

Our expo features an open-plan design, so stands don’t include walls, shell scheme booths, or partitions. Exhibitors are encouraged to bring their own marketing materials, media walls, and display elements to create a stand that truly showcases their brand and style.

Optional services & equipment

10AMP Power + Set Up
$80
Furniture Package
- Trestle table 1.8m x 0.75m
- 2 x Chairs
- Black Tablecloth - Not Skirted
- Set up
$50

Important policies

One Brand in One Stand: Each stand is your own space to showcase your business and connect with couples. To make sure everyone gets a fair chance to shine, we ask that stands aren’t shared with other brands. This way, every exhibitor can make the most of their time at the expo!
Stay in Your Lane: To help everyone enjoy the best possible experience, we kindly ask exhibitors to remain within their stand space rather than walking around to distribute materials. Focusing on creating a welcoming, engaging experience at your stand allows couples to connect with you naturally and makes the expo more enjoyable for everyon
Category Limits: To keep the expo fresh and exciting for couples, we carefully manage the number of exhibitors in each category, including photography, videography, venues, celebrants, and more. This helps ensure a great mix of vendors and allows every business to shine.
Have Fun and Network: We aim to create a relaxed and fun expo where couples can meet exhibitors, get inspired, and book for their special day. At the same time, we hope our exhibitors enjoy connecting with each other, sharing ideas, and building valuable relationships.

Music, food & vehicles

Musicians & DJs

Low volume to allow conversations
Set Schedule on the Floor Plans with 15min each hour.
Bring own equipment within stand space

Safety Requirements

Fuel tank caps must be locked
Hazards on when driving in halls
Arrive before 9:00 AM
Can exit after 3:00 PM

Sampling of Food and Beverage:

Exhibitors are welcome to sample both beverages and food to the attendees. BCEC has a sampling form to submit for prior approval. Sales of food and beverage is exlusive to the venue.

Requires Pre-Approval

Vendor directory & social media

Social media promotion

Every exhibitor receives a 12-month profile on the Wedding Expos Australia vendor directory, giving you year-round exposure and a great way for couples to find and connect with your business even after the expo!
We encourage exhibitors to share news and promotional content about their attendance at the expo! It’s a great way to connect with couples, build excitement, and let everyone know what you’ll be showcasing on the day.
• Facebook Posts for all Exhibitors on the Event Page
Share your expo content with us, and we’ll help spread the word by featuring it on our social media! It’s a great way to reach even more couples and showcase your brand leading up to the event.

Recommended suppliers

Printing Suppliers - Delivers Australia Wide
Media walls, flags, brochures, stickers
Easy Signs - easysigns.com.au
Courier Services
Reliable delivery services
Pack and Send - packsend.com.au 1300 668 000
Event Staffing
Professional exhibition staff
Sidekicker - sidekicker.com/au
Event Supplies
Party hire and wholesale supplies

Safety & venue guidelines

Not permitted

Lit candles are not allowed in the venue
Leave your furry friends at home - Guide Dogs welcome!
Smoking and vaping is allowed in the designated areas.

Safety requirements

All power cords must be tagged and tested.
For everyone’s safety during bump in and bump out, please wear closed-toe shoes and a high-visibility vest.
Vehicle Clamping - If a vehicle is left in a non-parking zone or in the loading dock, then the vehicle will be clamped until the expo is finished. Please ensure to park in the designated car park.
Further Venue Information kindly visit the link: www.australianturfclub.com.au/meetings-and-events/the-winx-stand
Children under 12 aren’t permitted in the venue during bump in and bump out. But we’d love to welcome them from 10 am to 3 pm, when they can enjoy the expo alongside everyone else!
Smoke, Sparkulars and ice machines require prior approval.

Bridal bag promotion

Bridal Bag Promotion

This popular promotion includes 600 copies of your own marketing materials of any shape, size or colour included in the iconic gold "I'm Getting Married" show bags

$300

The gold bags are FREE and distributed to all attendees at entrance.
The attendees can't wait to look and see what is in the bag.
Exhibitors are welcome to include any shape, size, or sample that promotes the brand.

⚠️ Security Warning

Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

Interactive floor plan

View your stand location, nearby exhibitors, amenities, and the overall venue layout. The map opens in Canva for the best zoom and navigation experience.

Open floor plan

Use the floor plan to confirm your stand placement before submitting preferences. On mobile, pinch to zoom once the Canva view opens.

Marketing assets

Download & share

Download artwork, social tiles, and promotional graphics to share.

Marketing artwork for this expo has not been published yet. The event team will share it before the event.

Stand preferences

Stand preferences are closed

This expo has already taken place, so stand preferences are no longer being collected.

This expo has already taken place.

We showcase Australia's top Wedding Photographers and Videographers, and the category is highly competitive; only vendors booked under this category can market to the attendees.