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Exhibitor information

South West Sydney's Annual Wedding Expo

Sunday 16th November 2025 · The William Inglis Hotel Warwick Farm - MGallery Collection

This expo has already taken place

The date, venue and contact details for South West Sydney's Annual Wedding Expo are kept here for reference. For a date you can still exhibit at, see the upcoming South West Sydney expos.

Date: Sunday 16th November 2025
Time: 10.00am - 3.00pm
Venue: The William Inglis Hotel Warwick Farm - MGallery Collection, South West Sydney, NSW

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

Where to next

Venue notes

Where the expo is held, and what the venue says about getting in. Bump-in times and stand details are on the Guide tab.

The William Inglis Hotel Warwick Farm - MGallery Collection

South West Sydney NSW

Parking: Parking available at venue

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

Bump In
7.00am - 9.45am
Exhibitor setup time
Expo Operational
10.00am - 3.00pm
Event open to public
Bump Out
3.00pm - 6.00pm
Pack down time

Important: Exhibitors must be ready by 9:45 AM. Failure to attend by this time will result in stand removal and no refund.

Saturday Bump In Available: 12:00 PM - 4:00 PM for this venue

Stand specifications

Single Stand: 3m × 2mStandard size
Double Stand: 6m × 2mDouble width
Extended Stand: 9m × 2mPremium size

Open-plan design: stands do not include walls, shell scheme booths, or partitions. Exhibitors must bring their own marketing materials, media walls, and display elements.

Optional services & equipment

10AMP Power Board
$80
Furniture Package
- Trestle table
- Chairs
- Tablecloth (white or black)
- 2 x High Visibility Vests
$100

Important policies

One Brand, One Stand: Stands are reserved solely for the business that made the booking. Brand cross-over and stand sharing with other businesses is strictly prohibited.
Event Etiquette: Respect stand boundaries and avoid walking around to distribute materials. Focus on providing quality experiences at your stand.
Category Capacity Limits: Strict limits apply to maintain vendor diversity including photography, videography, venues, celebrants, and other categories.

Music, food & vehicles

Musicians & DJs

Maximum 15 minutes playtime per hour
Low volume to allow conversations
Bring own equipment within stand space
Maximum 4 musicians per expo

Safety Requirements

Fuel tank caps must be locked
Minimum fuel in tank
Ignition keys removed
Hazards on when driving in halls
Arrive before 9:00 AM
Can exit after 3:00 PM
No refuelling in buildings
No engine revving at exhibition

Sampling Only

Food and beverage sampling requires venue approval. Sales are prohibited due to exclusive catering rights.

Requires Pre-Approval

Vendor directory & social media

Social media promotion

Facebook posts on event page
Promotional content about your attendance
Special offers and samples promoted
Share your expo content with us

Recommended suppliers

Stand & Display Printing
Media walls, flags, brochures, stickers
Easy Signs - easysigns.com.au
Courier Services
Reliable delivery services
Pack and Send - packsend.com.au 1300 668 000
Event Supplies
Party hire and wholesale supplies
Party Hire Group (Sydney/Melbourne)In Any Event (Wholesale)

Safety & venue guidelines

Not permitted

Lit candles (strictly prohibited)
Animals (except guide/therapy animals)
Smoking (except designated areas)
Open-toe shoes during bump in/out
Children under 15 during setup/breakdown

Safety requirements

All power cords must be tagged and tested
Closed-in shoes required for bump in/out
High-visibility vests during setup/breakdown
Keep passageways clear at all times
Maintain access to fire safety equipment

Bridal bag promotion

Premium Promotion

Include 600 copies of your marketing materials in iconic gold "I'm Getting Married" show bags

$300

Distributed to all attendees at entrance
Viral and well-loved promotion
Any shape, size, or sample accepted

⚠️ Security Warning

Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

Interactive floor plan

View your stand location, nearby exhibitors, amenities, and the overall venue layout. The map opens in Canva for the best zoom and navigation experience.

Open floor plan

Use the floor plan to confirm your stand placement before submitting preferences. On mobile, pinch to zoom once the Canva view opens.

Marketing assets

Download & share

Download artwork, social tiles, and promotional graphics to share.

Marketing artwork for this expo has not been published yet. The event team will share it before the event.

Stand preferences

Stand preferences are closed

This expo has already taken place, so stand preferences are no longer being collected.

This expo has already taken place.

Fireworks and sparklers
Dry ice effects
Risk assessment required
Submit 2 weeks before expo

Only registered photography/videography exhibitors can promote photo/video services, photo booths, or related materials at the event.