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Exhibitor information

Parramatta's Annual Wedding Expo

Sunday 11 October 2026 · Rosehill Racecourse

Everything you need before event day

Key dates, venue details, setup notes, and contact information live here so you can get oriented quickly.

Date: Sunday 11 October 2026
Time: 10am – 3pm
Venue: Rosehill Racecourse, Parramatta, NSWJames Ruse Dr, Rosehill NSW 2142

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

Before you go

Venue notes

Where the expo is held, and what the venue says about getting in. Bump-in times and stand details are on the Guide tab.

Rosehill Racecourse

James Ruse Dr, Rosehill NSW 2142Parramatta NSW

Public transport: Bus: Multiple bus routes including 521, 523, 524, 525 service the Rosehill area. Check TripView for timetables. Train: Rosehill train station - 5 minute walk from venue. Regular Sydney Trains services on T6 Carlingford Line.
Parking: Free parking available on-site at Rosehill Racecourse. Large parking areas available for major events.

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

Bump In
7:00 AM - 10:00 AM
Exhibitor setup time
Expo Operational
10:00 AM - 3:00 PM
Event open to public
Bump Out
3:00 PM - 6:00 PM
Pack down time

Important: Exhibitors must be ready by 9:45 AM. Failure to attend by this time will result in stand removal and no refund.

Stand specifications

Single Stand: 3m × 2mStandard size
Double Stand: 6m × 2mDouble width
Extended Stand: 12m × 2mPremium size

Open-plan design: stands do not include walls, shell scheme booths, or partitions. Exhibitors must bring their own marketing materials, media walls, and display elements.

Optional services & equipment

10AMP Power Board
Single power connection for your stand
$80
Furniture Package
Trestle table · Chairs · Tablecloth (white or black)
$50

Important policies

One Brand, One Stand: Stands are reserved solely for the business that made the booking. Brand cross-over and stand sharing with other businesses is strictly prohibited.
Event Etiquette: Respect stand boundaries and avoid walking around to distribute materials. Focus on providing quality experiences at your stand.
Category Capacity Limits: Strict limits apply to maintain vendor diversity including photography, videography, venues, celebrants, and other categories.

Music, food & vehicles

Musicians & DJs

Maximum 15 minutes playtime per hour
Low volume to allow conversations
Bring own equipment within stand space
Maximum 4 musicians per expo

Safety Requirements

Fuel tank caps must be locked
Minimum fuel in tank
Ignition keys removed
Hazards on when driving in halls
No refuelling in buildings
No engine revving at exhibition
Arrive before 9:00 AM
Can exit after 3:00 PM

Food & Beverage Sampling

Food and beverage sampling requires venue approval. Sales are prohibited due to exclusive catering rights.

Requires Pre-Approval

Vendor directory & social media

12-month vendor directory listing

All Exhibitors have a 12 Month Listing in the Vendors Directory on the Wedding Expos Australia website. This is our most popular page with attendees searching for vendors prior to the event and post. Check your listing and if you would like to make edits or changes please let us know.

Social media promotion

Facebook posts on event page
Promotional content about your attendance
Special offers and samples promoted
Share your expo content with us

Recommended suppliers

Stand & Display Printing
Media walls, flags, brochures, stickers
Easy Signs — easysigns.com.au
Courier Services
Reliable delivery services
Pack and Send — packsend.com.au 1300 668 000
Event Staffing
Professional exhibition staff
Sidekicker — sidekicker.com/au
Event Supplies
Party hire and wholesale supplies

Safety & venue guidelines

Not permitted

Lit candles (for everyone’s safety)
Animals (except guide/therapy animals)
Smoking (except designated areas)
Open-toe shoes during bump in/out
Children under 15 during setup/breakdown

Safety requirements

All power cords must be tagged and tested
Closed-in shoes required for bump in/out
High-visibility vests during setup/breakdown
Keep passageways clear at all times
Maintain access to fire safety equipment

Bridal bag promotion

Premium Promotion

I’m Getting Married Bridal Bag Promotion

$300

Distributed to all attendees at entrance
Viral and well-loved promotion
Any shape, size, or sample accepted

Beware of Spam Emails

Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

The floor plan for this expo has not been published yet. The event team will send it before bump-in.

Marketing assets

Download & share

Download artwork, social tiles, and promotional graphics to share.

Marketing artwork for this expo has not been published yet. The event team will share it before the event.

Stand preferences

Submit your stand requirements

Tell us your setup needs, add-ons, and preference notes so the team can prepare your space correctly.

Stand preferences close on Sunday 27 September 2026.

Business name

Email address

Notes

Fireworks and sparklers
Dry ice effects
Risk assessment required
Submit 2 weeks before expo

Only registered photography/videography exhibitors can promote photo/video services, photo booths, or related materials at the event.