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  1. Home
  2. Wedding expos
  3. Newcastle Wedding Expo
  4. Exhibitor information

Exhibitor information

Newcastle Wedding Expo

Dates, venues and event contacts for exhibitors at every Newcastle wedding expo.

No date currently scheduled

There is no Newcastle expo on the calendar right now. Exhibitor information for every previous date is below, and the event team can tell you what is coming.

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

0478 076 017hello@weddingexposaustralia.com

Every Newcastle expo

Each date has its own exhibitor information page with that expo's venue and access notes.

Previous

  • Sunday 15 March 2026Newcastle's Annual Wedding ExpoNewcastle Entertainment Centre, Newcastle, NSW · 10am – 3pm
  • Sunday 30 March 2025Newcastle's Annual Wedding ExpoNewcastle Showgrounds, Newcastle, NSW · 10am – 3pm
  • Sunday 7 July 2024Newcastle's Annual Wedding ExpoNEX Newcastle, Newcastle, NSW · 10am – 3pm
  • Sunday 2 July 2023Newcastle's Annual Wedding Expo

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

  1. Bump In

    7:00 AM - 10.00 AM

  2. Expo Operational

    10:00 AM - 3:00 PM

  3. Bump Out

    3:00 PM - 6:00 PM

We kindly ask all exhibitors to be set up and ready by 9:45 AM so we can ensure a smooth start for everyone. Please note, if you are unable to arrive by this time, your space may need to be reassigned and the exhibitor fee will unfortunately be non-refundable.

Stand specifications

Single Space
3m L x2m D
Double Space
6m L x2m D
Extended Space

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

Interactive floor plan

View your stand location, nearby exhibitors, amenities, and the overall venue layout. The map opens in Canva for the best zoom and navigation experience.

Open floor plan

Use the floor plan to confirm your stand placement before submitting preferences. On mobile, pinch to zoom once the Canva view opens.

Marketing assets

Download & share

Download artwork, social tiles, and promotional graphics to share.

Marketing artwork for this expo has not been published yet. The event team will share it before the event.

NEX Newcastle, Newcastle, NSW · 10am – 3pm
9m L x2m D

Space Only Our expo features an open-plan design, so stands don’t include walls, shell scheme booths, or partitions. Exhibitors are encouraged to bring their own marketing materials, media walls, and display elements to create a stand that truly showcases their brand and style.

Optional services & equipment

  • 10AMP Power + Set Up

    $80.00

  • Furniture Package

    • Trestle table 1.8m x 0.75m
    • 2 x Chairs
    • Black Tablecloth - not skirted
    • Set Up

    $50.00

Important policies

One Brand in One Stand
Each stand is your own space to showcase your business and connect with couples. To make sure everyone gets a fair chance to shine, we ask that stands aren’t shared with other brands. This way, every exhibitor can make the most of their time at the expo!
Stay in Your Lane
To help everyone enjoy the best possible experience, we kindly ask exhibitors to remain within their stand space rather than walking around to distribute materials. Focusing on creating a welcoming, engaging experience at your stand allows couples to connect with you naturally and makes the expo more enjoyable for everyone.
Category Limits
To keep the expo fresh and exciting for couples, we carefully manage the number of exhibitors in each category, including photography, videography, venues, celebrants, and more. This helps ensure a great mix of vendors and allows every business to shine.
Have Fun and Network
We aim to create a relaxed and fun expo where couples can meet exhibitors, get inspired, and book for their special day. At the same time, we hope our exhibitors enjoy connecting with each other, sharing ideas, and building valuable relationships.

Music, food & vehicles

Musicians & DJs

  • Low volume to allow conversations
  • Set Schedule on the Floor Plans with 15min each hour.
  • Bring own equipment within stand space

Safety Requirements

  • Fuel tank caps must be locked
  • Hazards on when driving in halls
  • Arrive before 9:00 AM
  • Can exit after 3:00 PM

Sampling of Food and Beverage

Exhibitors are welcome to sample both beverages and food to the attendees. Newcastle has a sampling form to submit for prior approval. Sales of food and beverage is exclusive to the venue.

Requires Pre-Approval

  • Sparklers, Dry Ice and Smoke machine
  • Pets and Animals

We showcase Australia's top Wedding Photographers and Videographers and the categeory is highly competitive, only vendors booked under this category can market to the attendees.

Vendor directory & social media

12-month vendor directory listing

12 Month Listing - Who Will Be There All Exhibitors have a 12 Month Listing in the Vendors Directory on the Wedding Expos Australia website. This is our most popular page with attendees searching for vendors prior to the event and post. Check your listing and if you would like to make edits or changes please let us know.

Social media promotion

  • Every exhibitor receives a 12-month profile on the Wedding Expos Australia vendor directory, giving you year-round exposure and a great way for couples to find and connect with your business even after the expo!
  • We encourage exhibitors to share news and promotional content about their attendance at the expo! It’s a great way to connect with couples, build excitement, and let everyone know what you’ll be showcasing on the day.
  • Facebook Posts for all Exhibitors on the Event Page
  • Share your expo content with us, and we’ll help spread the word by featuring it on our social media! It’s a great way to reach even more couples and showcase your brand leading up to the event.
  • Our socials include Facebook, Instagram, Tik Tok, You Tube and Pin - we love sharing with you!

Recommended suppliers

  • Printing Suppliers - Delivers Australia Wide

    Media walls, flags, brochures, stickers

    Easy Signs - easysigns.com.au

  • Courier Services

    Reliable delivery services

    Pack and Send - packsend.com.au1300 668 000

  • Event Supplies

    Party hire and wholesale supplies

    Party Hire Group (Sydney/Melbourne)In Any Event (Wholesale)

Safety & venue guidelines

Not permitted

  • Lit candles are not allowed in the venue
  • Leave your furry friends at home - Guide Dogs welcome!
  • Smoking and vaping is allowed in the designated areas.

Safety requirements

  • All power cords must be tagged and tested
  • For everyone’s safety during bump in and bump out, please wear closed-toe shoes and a high-visibility vest.
  • Smoke, Sparkulars and ice machines require prior approval.
  • Children under 12 aren’t permitted in the venue during bump in and bump out. But we’d love to welcome them from 10 am to 3 pm, when they can enjoy the expo alongside everyone else!

Bridal bag promotion

I'm Getting Married Bridal Bag Promotio

This popular promotion includes 600 copies of your own marketing materials of any shape, size or colour included in the iconic gold "I'm Getting Married" show bags

$300

  • The gold bags are FREE and distributed to all attendees at entrance.
  • The attendees can't wait to look and see what is in the bag.
  • Exhibitors are welcome to include any shape, size, or sample that promotes the brand.

⚠️ Spam Offers of a Database

Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

Stand preferences

Stand preferences are closed

This expo has already taken place, so stand preferences are no longer being collected.

This expo has already taken place.