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  1. Home
  2. Wedding expos
  3. Geelong Showgrounds Wedding Expo
  4. Exhibitor information

Exhibitor information

Geelong Showgrounds Wedding Expo

Dates, venues and event contacts for exhibitors at every Geelong Showgrounds wedding expo.

The next date

Key dates, venue details, setup notes, and contact information live here so you can get oriented quickly.

Date
Sunday 22 November 2026
Time
10am – 3pm
Venue
Geelong Showgrounds, Geelong, VIC
Full exhibitor information for Sunday 22 November 2026

Key contacts

The event team looks after every expo in the series. Call or email and you will reach the person who can answer.

Event Director

Deborah Bilson

0478 076 017hello@weddingexposaustralia.com

Every Geelong Showgrounds expo

Each date has its own exhibitor information page with that expo's venue and access notes.

Upcoming

  • Sunday 22 November 2026Geelong's Annual Wedding ExpoGeelong Showgrounds, Geelong, VIC · 10am – 3pm

Exhibitor guide

Plan the day with confidence

Review the bump-in schedule, guide notes, and any venue-specific exhibitor instructions.

Event schedule

  1. Bump In

    7:00 AM - 10:00 AM

    Exhibitor setup time

  2. Expo Operational

    10:00 AM - 3:00 PM

    Event open to public

  3. Bump Out

    3:00 PM - 6:00 PM

    Pack down time

Important: Exhibitors must be ready by 9:45 AM. Failure to attend by this time will result in stand removal and no refund.

Stand specifications

Single Stand
3m × 2mStandard size
Double Stand
6m × 2m

Stand planning

Map your space

Use the floor plan to find your position, then review setup and stand planning details below.

The floor plan for this expo has not been published yet. The event team will send it before bump-in.

Marketing assets

Download & share

Download artwork, social tiles, and promotional graphics to share.

Marketing artwork for this expo has not been published yet. The event team will share it before the event.

Double width
Extended Stand
12m × 2mPremium size

Open-plan design: stands do not include walls, shell scheme booths, or partitions. Exhibitors must bring their own marketing materials, media walls, and display elements.

Optional services & equipment

  • 10AMP Power Board

    Single power connection for your stand

    $80

  • Furniture Package

    Trestle table · Chairs · Tablecloth (white or black)

    $50

Important policies

One Brand, One Stand
Stands are reserved solely for the business that made the booking. Brand cross-over and stand sharing with other businesses is strictly prohibited.
Event Etiquette
Respect stand boundaries and avoid walking around to distribute materials. Focus on providing quality experiences at your stand.
Category Capacity Limits
Strict limits apply to maintain vendor diversity including photography, videography, venues, celebrants, and other categories.

Music, food & vehicles

Musicians & DJs

  • Maximum 15 minutes playtime per hour
  • Low volume to allow conversations
  • Bring own equipment within stand space
  • Maximum 4 musicians per expo

Safety Requirements

  • Fuel tank caps must be locked
  • Minimum fuel in tank
  • Ignition keys removed
  • Hazards on when driving in halls
  • No refuelling in buildings
  • No engine revving at exhibition
  • Arrive before 9:00 AM
  • Can exit after 3:00 PM

Food & Beverage Sampling

Food and beverage sampling requires venue approval. Sales are prohibited due to exclusive catering rights.

Requires Pre-Approval

  • Fireworks and sparklers
  • Dry ice effects
  • Risk assessment required
  • Submit 2 weeks before expo

Only registered photography/videography exhibitors can promote photo/video services, photo booths, or related materials at the event.

Vendor directory & social media

12-month vendor directory listing

All Exhibitors have a 12 Month Listing in the Vendors Directory on the Wedding Expos Australia website. This is our most popular page with attendees searching for vendors prior to the event and post. Check your listing and if you would like to make edits or changes please let us know.

Social media promotion

  • Facebook posts on event page
  • Promotional content about your attendance
  • Special offers and samples promoted
  • Share your expo content with us

Recommended suppliers

  • Stand & Display Printing

    Media walls, flags, brochures, stickers

    Easy Signs — easysigns.com.au

  • Courier Services

    Reliable delivery services

    Pack and Send — packsend.com.au1300 668 000

  • Event Staffing

    Professional exhibition staff

    Sidekicker — sidekicker.com/au

  • Event Supplies

    Party hire and wholesale supplies

    Party Hire Group (Sydney/Melbourne)

Safety & venue guidelines

Not permitted

  • Lit candles (for everyone’s safety)
  • Animals (except guide/therapy animals)
  • Smoking (except designated areas)
  • Open-toe shoes during bump in/out
  • Children under 15 during setup/breakdown

Safety requirements

  • All power cords must be tagged and tested
  • Closed-in shoes required for bump in/out
  • High-visibility vests during setup/breakdown
  • Keep passageways clear at all times
  • Maintain access to fire safety equipment

Bridal bag promotion

Premium Promotion

I’m Getting Married Bridal Bag Promotion

$300

  • Distributed to all attendees at entrance
  • Viral and well-loved promotion
  • Any shape, size, or sample accepted

Beware of Spam Emails

Beware of spam emails offering to sell databases. All official emails come from @weddingexposaustralia.com addresses only.

Stand preferences

Submit your stand requirements

Tell us your setup needs, add-ons, and preference notes so the team can prepare your space correctly.

Stand preferences close on Sunday 8 November 2026.

Business name

Email address

Notes

Save preferences